Are your employees using AI safely? AI is a culture issue that HR must lead. This 3-hour practical workshop replaces reactive worrying with an executive toolkit. Using real-world cases and simple frameworks, you will learn how to evaluate any AI tool, reduce data risk, and turn unmanaged ‘Shadow AI’ into a safe, professional standard across your company.
Workshop Objective
Equip HR practitioners with a practical governance framework to identify, assess, and manage AI usage across departments—enabling safe innovation while protecting data, reputation, and compliance.
Workshop Overview (3 Hours)
- Understand the HR‑relevant AI landscape: Public GenAI, Private/RAG, AI Agents
- Identify hidden “Shadow AI” and map organisational risks
- Learn the Traffic Light Governance System (Red / Yellow / Green)
- Use the 4‑Pillar Audit Method to assess any AI tool
- Participate in interactive casework, simulations, and role‑plays
- Build a simple, realistic AI governance plan for HR
Workshop Outline
- Introduction & Shadow AI Icebreaker: Visualising hidden AI usage and why HR must step in.
- AI Landscape for HR: The Creative Intern (Public AI), Grounded Librarian (RAG), Autonomous Worker (Agents).
- The Cost of Chaos: Data sovereignty, skill atrophy, and reputation risk.
- Traffic Light Governance System: Red / Yellow / Green rules. Fast-paced “Sorting Hat” scenario thinking and discussion.
- The Internal AI Audit – 4‑Pillar Method: Roleplay: Internal AI Auditor – Source, Permission, Autonomy, Fallback.
- Implementation Roadmap for HR: A simple 3‑month deployment plan on internal AI governance.
Key Outcomes (4 Practical Outcomes)
- Identify and stop high‑risk “Shadow AI” behaviours inside the organisation
- Apply the Traffic Light (Red/Yellow/Green) system to everyday HR decisions
- Audit any AI tool using the 4‑Pillar method and make clear approve/restrict/reject decisions
- Guide managers toward safe, compliant AI tools without blocking innovation
